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The web-based Campus Mail (OWA) is the standard email program used by Academy students.

• Your email address is: username@exeter.edu
• Your username and password for email are the same as your username and password for access to the network.
• Email at the Academy is available via the world wide web at https://webmail.exeter.edu.
• When the login screen displays, type in your network username and password.
• Click on the Log On button.

IMPORTANT:
Remember to Log Off. After using OWA, it is important to log off correctly. Properly logging off OWA closes the connection between the computer you are using and the email server. If you do not do so, unauthorized users may be able to access you email. By properly logging off, you close the session between the client and the server. If you close only the Web browser, there is no guarantee that your session is closed. Leaving a session open is a potential security risk.

To properly log off of Campus Email OWA:

Click the Log Off button located in the upper right corner of the page. This button will be present everywhere within OWA
After clicking the Log Off button, you will return the to log on page and see a message that "You have logged off from Outlook Web Access."

In order to preserve equitable space for all users of the email server, an email quota (the maximum allowable capacity) is set for campus users. Just like at the Post Office, your mailbox can only hold so much. Here are a few useful facts and suggestions for managing your email:

• The maximum outgoing message size (including any attachment) is 10MB.
• For on-campus file sharing, please use dropboxes rather than sending attachments via email. The sender of the attachment is generally responsible for maintaining the original document.
• Use good housekeeping! Read and delete messages daily, particularly graphical attachments and messages which have been forwarded to many users before you, as they tend to be large.
• Remember to empty Deleted Items. Deleted messages remain on the mail server if the Deleted Items folder is not emptied.
• To empty the Deleted Items folder, right click on the Deleted Items folder and select Empty Deleted Items.

• Creating a Message
• Adding Contacts
• Sending Message to a Contact
• Accessing PEA Global Address List
• Empty Deleted Items Folder
• Setting up an Away Message (Out of Office)
• Setting up Barracuda Spam Filters
• Setting up POP on Personally Owned Computer
• Automatically Forwarding Messages to Another Email Account

Creating a Message:

1. Click on Inbox in Navigation Pane.
2. Click the New button on the toolbar.
3. Enter email addresses in the To field. (Separate multiple email address with a semicolon.)
4. Enter subject in the Subject field.
5. Enter message text in the message box.
6. Click the Send button on the toolbar when finished.

Adding Contacts:

To store an email address, create address cards in Contacts.

To add a contact from a received email message:

1. Open email message.
2. Double click on the address of the sender.
3. In the Email Properities - Web dialog window, click on Add to Contacts.

To create a new contact:

1. Click the Contacts button in the Navigation Pane.
2. Click the New button on the toolbar.
3. Enter information for the contact.
4. Click the Save and Close button.

Do not save any PEA user addresses in your contacts, use the PEA Global Address List.

Sending Message to a Contact:

1. Click on Contacts in the Navigation Pane.
2. In Contacts, double-click the contact you wish to send message to.
3. Click the Send mail to contact button on the toolbar.

Accessing PEA Global Address List:

The PEA Global Address list contains the contact information of all members of the community

1. Click on Contacts in the Navigation Pane.
2. Click on the Address Book button on the toolbar.
3. Select Global Address List (if not selected) in the Find names in: field.
4. Type in Phillips in the Company field.
5. Click on Find.

Empty Deleted Items Folder:

1. Click on the Deleted Items folder.
2. Click on the Empty Deleted Items button on the toolbar.

Setting up an Away Message (Out of Office):

If you will be away from your campus email account for a period of time, you may wish to set up a vacation message to notify senders that you will not be responding to email for a period of time.

Note: If you belong to a newsgroup, it is courteous to unsubscribe before setting up a vacation message, to prevent your vacation message being sent to the newsgroup every time a message is posted.

To set up an away message:

1. Log on to Campus Mail (OWA).
2. Click Options in the Navigation Pane.
3. Under Out of Office Assistant, select I'm currently out of the office.
4. Enter reply text in the text box.
5. Click Save and Close button on the toolbar.

To cancel an away message:

1. Log on to Campus Mail (OWA).
2. Click Options in the Navigation Pane.
3. Under Out of Office Assistant, select I'm currently in the office.
4. Click Save and Close button on the toolbar.

If you do not use Exeter as your primary email account, you may set up your Exeter account to forward your email elsewhere.

Setting up Barracuda Spam Filters:

The Academy uses Barracuda Spam Firewall which is an anti-spam device that “checks” all mail before passing it on to the mail server and a user’s mailbox. It works by rejecting virus-infected email and, through an individual quarantine box on the device, the user can define what type of mail he or she considers valid versus what mail is spam.

Based upon default system configurations, the Barracuda system will start tagging messages it believes are spam, prior to their arriving in a user’s inbox. Tags are phrases added to the subject line of e-mail messages to indicate suspicious content. Look for [BULK]-SPAM in the subject of slightly suspicious e-mails, and [QUARANTINE] in the subject line of really suspicious e-mails.

If you do not want to see messages tagged [QUARANTINE] Barracuda can prevent junk mail from reaching your inbox. If you find you are getting too many tagged mail messages in your inbox, you can have the Barracuda system hold probable junk mail in a quarantine box and not send them to your inbox at all. Barracuda will then send you an email, at intervals determined by you, reminding you of any messages it has for you in your quarantine box. If you ignore those messages they will be deleted automatically sometime after 30 days.

Documentation on setting up Barracuda Spam Filters

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